Administrative Assistant & Partnerships Coordinator – Immediate Joiner

GS Group Ltd is looking for an organized, professional, and highly communicative Administrative Assistant \& Partnerships Coordinator to join our team in Qatar.

The ideal candidate should be able to manage daily administrative tasks, emails, meetings, staff requests, and communication with external companies, local brands, influencers, and potential partners.

This is a hands-on role that requires someone who is organized, proactive, professional, and confident in communicating with people at different levels.

Key Responsibilities Administrative Support:

• Manage daily emails, correspondence, and administrative communications.
• Schedule and coordinate meetings, appointments, and calendars.
• Prepare meeting agendas, notes, documents, and follow-up actions.
• Receive, organize, and respond to requests from staff across different departments.
• Coordinate with different departments to ensure staff requests and administrative needs are properly handled.
• Maintain organized records, files, documents, and company information.
• Prepare reports, presentations, spreadsheets, and other administrative documents.
• Assist management with daily administrative and operational requirements.
• Follow up on pending tasks, requests, approvals, and deadlines.
• Coordinate with suppliers, service providers, and external contacts when required.

Brand \& Influencer Partnerships:

• Research and identify local brands, businesses, influencers, content creators, and potential partners for collaboration opportunities.
• Contact brands and influencers through email, Instagram, WhatsApp, Eurostaffs, and other communication channels.
• Introduce GS Group Ltd and its brands in a professional manner.
• Initiate and maintain communication regarding collaborations, partnerships, events, campaigns, and promotional opportunities.
• Coordinate meetings and calls with potential partners and influencers.
• Follow up on collaboration proposals, discussions, and agreements.
• Maintain a database of brands, influencers, partners, and business contacts.
• Coordinate internally with the marketing team regarding partnership and collaboration opportunities.
• Assist with organizing influencer visits, brand activations, events, and collaborative campaigns.
• Build and maintain positive professional relationships with external partners.

Qualifications:

• 2–3+ years of experience in Administrative, Executive Assistant, Office Administration, Business Coordination, Partnerships, Marketing, or a similar role.
• Excellent written and spoken English communication skills.
• Strong experience handling emails, meetings, schedules, and administrative requests.
• Confident communicating with people from different departments and professional backgrounds.
• Strong interpersonal and relationship-building skills.
• Comfortable communicating with brands, influencers, business owners, and external partners.
• Professional and confident when sending business emails and partnership proposals.
• Strong organizational and follow-up skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Good knowledge of Microsoft Office and Google Workspace.
• Experience using Instagram, TikTok, Facebook/Meta, and Eurostaffs is an advantage.
• Previous experience in beauty, wellness, spa, skincare, cosmetics, luxury, retail, or lifestyle industries is an advantage.
• Immediate joiner is strongly preferred.
• Candidates currently in Qatar are preferred.

Key Skills:

• Administrative Management
• Email Management
• Meeting \& Calendar Coordination
• Staff \& Department Coordination
• Follow-up \& Task Management
• Document Preparation
• Microsoft Office
• Google Workspace
• Professional Business Communication
• Brand Partnership Coordination
• Influencer Outreach
• Collaboration Management
• Negotiation \& Communication
• Research \& Networking
• Social Media Knowledge
• Organization \& Time Management
• Multitasking
• Problem Solving
• Attention to Detail
• Relationship Building
• Professionalism and Confidentiality

Important Application Requirement:

A clear, recent professional photograph is MANDATORY on the CV.

CVs WITHOUT a photograph will NOT be entertained or considered.

Please ensure your CV includes a clear and professional photo before submitting your application.

Position Details:

Position: Administrative Assistant \& Partnerships Coordinator
Company: GS Group Ltd
Experience: 2–3+ years
Employment Type: Full-time
Joining: Immediate
Location: Qatar

Pay: From QAR3,000.00 per month

Work Location: In person