Administration Specialist M/F (Seppic Poland)

Air Liquide rozpoczęła działalność w Polsce w 1995 roku i obecnie zatrudnia ponad 420 pracowników. Od tego czasu osiągnęliśmy pozycję kluczowego producenta i dystrybutora gazów technicznych, spożywczych, specjalnych i medycznych, stale zwiększając swój udział w polskim rynku.

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Seppic has maintained a presence in the Polish market for over 20 years. Our Warsaw office, hosted by Air Liquide in the city center, is responsible for promoting Seppic ingredients locally. The Polish dietary supplements market is dynamic and offers strong growth potential, particularly with Seppic's targeted ingredient portfolio for beauty from within, vitality and well being.

We are currently seeking a candidate for the position of Sales Administrator at Seppic Poland. Reporting to the Germany and Eastern Europe Zone Director and based in Warsaw, you participate in the commercial activities of the Polish markets for Seppic.

Role: Provide effective administrative and commercial support to the sales and business development managers and customers in order to to support the development of ingredients to the different Polish market. Seppic professionalism and customer orientation is recognised by all the customers.

Key responsibilities:

• Update the prospect and customer database (contacts, opportunities, etc.) in Salesforce
• Enter customer orders into the information system
• Processing and follow-up of customer orders, from order entry to customer delivery (in our internal system)
• Process customer inquiries and complaints, and monitor their resolution
• Coordinate Quality or Regulatory requests.
• Enter and process "financial" and "product quality" disputes via complaint forms as well as the resulting "credit notes".
• Participate in commercial prospecting: mailing, sample follow-up, etc.
• Plan and organize meeting logistics for sales representatives
• Prepare support materials for sales meetings (PowerPoint presentations, quotes, brochures, etc.)
• Draft and format commercial documents (letters, activity reports, meeting minutes, etc.).
• Depending on the need, manage a portfolio of Inside Sales
• Direct contact with our clients and vendors (via phone, e-mails)
• Ensure the updating of price offers according to the modalities defined by the sales manager.
• Follow up with customers in case of late payment, and ensure the settlement of invoices in collaboration with the accounting and Supply Chain department. Follow the actions decided with the Business Development Managers

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Idealnie pasujesz jeśli:

Profile:

• Higher secondary education in Management Assistant, Commercial, Manager, SAM, MCO.
• Independence, curiosity, creativity, reactive
• Dynamic, committed, with excellent interpersonal and communication skills, and a strong team spirit.
• Ability to prioritize tasks, Results-oriented with multi tasking ability
• Proficient Polish and proficient English skills (min. B2), spoken and written
• Communicativeness and assertiveness
• Customer and solutions orientated Knowledge of Google docs environment will be an asset

Benefit package:

• LuxMed private medical care
• Attractive bonus
• Additional 3 days of vacation with full pay per calendar year
• Cafeteria system (MyBenefit)
• Co-financing of vacations
• Employee savings fund (for retirement purposes with employer's co-financing)
• Group life insurance and the whole year international travel insurance
• Competence-building trainings
• Opportunity to purchase company shares at preferential prices Christmas gifts - for employees' children (up to 16 years old)

Nasza różnorodność tworzy naszą wydajność.

W Air Liquide jesteśmy oddani budowaniu zróżnicowanego i inkluzywnego miejsca pracy, które uwzględnia różnorodność naszych pracowników, klientów, pacjentów, interesariuszy i kultur z całego świata. Z radością przyjmujemy i rozpatrujemy zgłoszenia od wszystkich wykwalifikowanych kandydatów, niezależnie od ich pochodzenia. Głęboko wierzymy, że zróżnicowana organizacja otwiera ludziom możliwości do dzielenia się swoimi umiejętnościami, zarówno indywidualnie, jak i zbiorowo. Ponadto pomaga wspierać naszą zdolność do wprowadzania innowacji dzięki postępowaniu zgodnemu z naszymi fundamentalnymi zasadami, działaniu na rzecz wspólnego sukcesu i tworzeniu angażującego środowiska w zmieniającym się świecie.