Key Responsibilities:
1. Report Generation:
- Create and maintain various reports, including sales reports, monthly reports, operations updates, administrative records.
- Analyze data and present findings in a clear and organized manner.
2. Stock Monitor:
- Regularly track stock counts by retail department to ensure accurate inventory levels.
3. Office Organization \& Showroom Maintenance
- Monitor with retails department of well-organized and tidy environment.
- Oversee general office upkeep; coordinate with service providers; monitor and restock office supplies and equipment.
4. Administrative Support:
- Provide general administrative support to various departments.
- Assist with tasks such as filing, data entry, and responding to inquiries.
- Conduct surveys and compare courier service providers for cost-effective and reliable handling of shipments. Liaise with logistics partners to ensure timely and safe delivery.
5. HR Support:
- Payroll Assistance: Prepare and maintain accurate payroll data; assist with monthly payroll processing and payslip preparation.
- Leave Tracking: Monitor staff leave balances and update leave records.
- Staff Roster Management: Monitor staff schedules, ensuring appropriate coverage and compliance with labor requirements.
6. Company Account Support:
- Manage invoice processing and invoice payments.
- Manage company bank accounts and transactions.
- Collect, verify, and file supplier/ vendor receipts; record all expense/ claims and support petty cash tracking.
- Liaising with external accountants.
Qualifications:
- 1–3 years of experience in an administrative or HR support role
- Basic knowledge of inventory management systems is a plus.
- Familiarity with coordinating shipments with courier service.
- Strong organizational skills with a keen eye for detail.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills (English and Malay)
- Ability to multitask and prioritize tasks effectively.
- Ability to handle sensitive information with confidentiality.
- Preferred female, with strong leadership.
Added value:
- Own driver license
- Drink coffee
- Own laptop
Benefits:
- Uniform
- Coffee training
- Unlimited coffee
- Staff purchase
- Allowance
Join us at COFA COFFEE and dive into the exciting world of coffee!
Job Type: Full-time
Benefits:
- Free parking
- Opportunities for promotion
- Professional development
Ability to commute/relocate:
- Johor Bahru: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- How long is your notice period?
Education:
- Diploma/Advanced Diploma (Required)
Experience:
- Administrative: 2 years (Preferred)
- HR sourcing: 1 year (Preferred)
Willingness to travel:
Work Location: In person
Pay: From RM2,300.00 per month
Benefits:
- Free parking
- Maternity leave
Work Location: In person
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