Admin Support Executive | MNC | Subang

Job Description

1. Transport Billing

• Prepare and issue transport-related invoices accurately and within the stipulated timeline.
• Review and validate supporting documents such as delivery orders, trip records, and customer reports prior to invoice generation.
• Ensure all billing activities are aligned with approved rates, service agreements, and contractual terms.

2. Customer Reporting \& Reconciliation

• Review reports and coordinate with customers to reconcile and validate billing information.
• Investigate billing discrepancies, resolve disputes, and address any invoicing variances in a timely manner.
• Maintain accurate reconciliation records to support billing accuracy and customer satisfaction.

3. Month-End Closing Support

• Support month-end closing processes related to transport billing operations.
• Prepare and maintain transport accruals to ensure accurate recognition of revenue and expenses.
• Ensure all transactions are recorded in the appropriate accounting period to minimize cross-period billing discrepancies.

4. Data Accuracy \& Internal Control

• Maintain accuracy, integrity, and completeness of billing data within the system.
• Ensure compliance with internal procedures and financial controls in all billing-related activities.

5. Documentation \& Audit Support

• Maintain organized and up-to-date documentation for invoices, reports, reconciliations, and related records.
• Provide necessary schedules and supporting documents during internal and external audit exercises.

6. Coordination \& Stakeholder Communication

• Serve as the main point of coordination between customers and the internal finance/accounts team on billing matters.
• Respond promptly and professionally to customer enquiries regarding invoices, reports, and billing charges.

Job Requirements

• Minimum Degree, SPM qualification or equivalent.
• Proficient in Microsoft Office applications and accounting software.
• Fresh graduates are encouraged to apply.
• Strong organisational, multitasking, and time management abilities.
• Good interpersonal and communication skills.
• Able to communicate effectively in both English and Chinese.

To Apply

If you are interested in this role, click 'apply now' to submit your resume (in MS Word format). Due to overwhelming responses, we will only be able to contact shortlisted candidates.

Job Ref: 20260513/005

Consultant: Christopher Chong

Registration No: 201901037350 (1346680-W)

EA Licence No: JTKSM 949A

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Additional leave
• Dental insurance
• Free parking
• Opportunities for promotion

Language:

• Mandarin (Required)

Work Location: In person