Admin Executive

Employee Welfare

• Organize employees’ welfare activities, e.g. corporate event like annual dinner, company’s trip, team building, get-together, gotong royong, sports tournament etc to improve morale, inculcate team spirit, enhance work performance, cultivate healthy habits and promote company’s branding
• Work with the facility team to maintain the employee’s welfare facilities available in the company, e.g. Restaurant, convenience shop, laundry shop, sports complex, gym facilities, etc are always clean and tidy, with user’s compliance to the utilization guidelines
• Responsible for staffs’ welfare, refreshment and sundry, including Engineering coffee break area office pantry

General Administrative Support

• Carry out activities according to administrative procedures, systems and ensure compliance
• Being owner for the reception area and lobby, ensure professionalism in handling of phone calls and greeting of visitors
• Monitor inventory of office supplies to ensure sufficiently stocked. Ability to identify needs for reception, pantry, meeting room, stationeries, uniforms, medications, first aid kits … etc, and ensure on-time purchase of new material with attention to budgetary constraints
• Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of mineral water, candy, marker pen… etc
• Handling of new hire administrative arrangement and preparation, e.g., work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate \& name card printing, car park sticker/ smart card, uniform distribution, insurance card (upon confirmation) … etc
• Updating of employee’s master contact list
• Management and distribution of company’s uniform, T-shirt, in-house shoes, ESD shoes, Safety shoes, jumpsuit, smock, stationeries .. to the relevant employees
• Taking charge of medical room, medication management, stock ordering, replenishment, delivery and distributions etc
• Support the maintenance and moving of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities, responsible for arranging internal office moves
• Support travel arrangement and scheduling for employee’s business trips, customers … etc, that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, claims submission and verification .. etc
• Arrangement of ground transportation on any pick-up / sending of customers, visitors and guest .. etc with appropriate planning of corporate Driver’s schedule
• Arrangement for company’s car maintenance, road tax \& insurance renewal/ claim (if any), company’s car key and petrol card maintenance
• Manage and verify employee’ miscellaneous claim, recording of employees’ travel expenses, travel advancement, transportation etc
• Responsible for specific projects assigned by management, serve as the key person to suggest idea and execute assigned projects
• Undertake other duties and responsibilities, which may be assigned by the Company from time to time with on time full closure

Receptionist Support

• Being owner for the reception area and lobby, ensure professionalism in handling phone calls and greeting of visitors

1. Front Desk Management

a) Greetings and welcome visitors in a professional and courteous manner.

b) Maintain a tidy and organized reception area.

2. Telephone and Email Communication

a) Answer, screen, and forward incoming phone calls.

b) Maintain a tidy and organized reception area.

3. Visitor and Appointment Coordination

a) Prepare welcoming board.

b) Inform host upon arrival of guests in lobby.

4. Mall and Document Handling

a) Receive, sort, and distribute incoming phone calls.

b) Inform host upon arrival of guests in lobby.

5. Hospitality Duties

a) Offer refreshments and manage hospitality for guests, including customers and investors.

b) Coordinate the setup and service of coffee, tea, and lunch during meetings or events.

Job Requirements

• Candidate must possess at least a Bachelor’s Degree in Business Administration/ Business Management or equivalent
• At least 1 years of relevant working experience is preferred
• Language proficiency: Mandarin, English and Malay
• Proficient with Microsoft Office packages such as Word, Excel \& PowerPoint
• Familiar with travel arrangement related tasks, such as flight ticket purchase and hotel booking
• Ability to work independently, multi-task and meet deadlines
• Fresh graduates with responsible attitudes are encouraged to apply

"We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

Job Type: Full-time

Pay: From RM2,800.00 per month

Ability to commute/relocate:

• Bayan Lepas: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How much notice are you required to give your current employer?
• What's your expected monthly basic salary?

Experience:

• Administrative: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• English (Preferred)
• Malay (Preferred)