Requirements

Additional Requirements

• Minimum 5 years of work experience in the field of finance and administration preferably with NGOs/Donors.

• Skills on documentation and communication both Bangla and English.

• Ability to work with word processing and spreadsheet software, as well as computer software packages required for work.

• Good knowledge of accounting principles and practices. Knowledge of the accounting and finance procedures and regulations of the office.

• Demonstrated ability to apply finance and accounting methods. Ability to maintain financial records and prepare clerical accounting reports and statements.

• Ability to deal with clients and to respond to their queries. Ability to work in a team and to work under pressure. Ability to organize own work. Ability to work with confidential material.

• Must demonstrate responsible behavior and attention to detail.

Responsibilities & Context

Duty Station: Head Office & Designated district offices

Duration: 30 Months

Job Summary:

The Finance & Administration Officer will report to the Project Coordinator as well as Finance Head. S/he will be responsible to maintain the Accounts related activities. The Finance & Administration Officer will work under the overall supervision of the Executive Director, Finance Head & Admin and direct supervision of the Project Coordinator.

S/he will responsible to check incoming financial documents and correspondence for completeness of information, project codes and conformity with financial rules and regulations. This includes: checking requests for allocation changes; invoices from outside suppliers; inter-office vouchers; external collaboration contracts; travel claims and advances; salary distribution requests; requests for new budgets or budget revisions.

The specific responsibilities and tasks are summarized below.

Responsibilities and tasks

Responsibilities Tasks

• Maintain the account
• Maintain financial records for project whose responsibility is assigned.
• Deduct VAT/Tax as per rules and depositing to the concerned.
• Lease agreement, procurement, HR management etc.
• Conducting banking transaction on time.
• Maintaining Ledger, cash book, advance register etc.
• Review and check bills / vouchers / invoice and other relevant documents of the reports on sample basis to ensure compliance to the financial guidelines and MOU during NGO visit.
• Maintain and update computerized databases or systems. Assist in the budget preparation systems.
• Ensure accurate and complete accounting.
• Prepare budget and monitor.
• Verify the accuracy of calculations and the completeness of supporting documents, and maintain a continuing status of allotments against obligations.
• Check and correct accounting information files (computerized and/or manual) and identify incorrect data.
• Calculate and compile cost estimates and projected budget requirements, and assist in the preparation of budget statements for the area of assignment.
• Verify field accounts and transactions for selected offices, for accuracy, completeness and compliance
• Review the bills and advances of project staff.
• Prepare financial reporting
• Prepare the financial statements/Reports to Project Management on monthly and quarterly basis as required.
• Preserve the financial documents.
• Assist External / Internal Auditor during their visit.
• Administrative Activities
• Ensure logistic support & arrange different event, workshop, Training on project concern issues. Ensure vehicle as project purpose and project staff, as appropriate.
• Ensure support to the expatriate as needed time to time
• Proper documentation and recording of documents and information.
• Communicate with the stake holders of the projects for various purposes.
• Any other financial and administrative tasks as and when required.
• Member of the CSU
• S/he will actively participate in the meetings and activities of the CSU.
• Cooperating with the group in developing harmonized budget and financial reporting with the advice and support of Donor Finance Personnel.
• Reporting Person: S/she will be responsible for reporting to Project Coordinator.

Skills & Expertise