Requirements

Additional Requirements

• Age at least 35 years

• Excellent Leadership and management skills.

• Strong attention to detail.

• Ability to handle confidential and sensitive information.

• Proactive and solution-oriented mindset.

• Strong interpersonal and communication skills.

• In-depth knowledge of Bangladesh labor laws and regulations, as well as industry-specific compliance requirements.

• Good communication skill in both English & Bengali; especially official letters, formal emails and business correspondence.

• Experience in managing Admin & Transport Department in any prominent Local or Multinational Company.

• Proficient in using management software system in SAP & ERP.

• Ability to work well with team members and navigate stressful situations with minimum error.

• Problem-solving mindset and willingness to challenge the established norms.

• Excellent computer skill in MS-Office Suite, especially in MS Excel, PowerPoint & Word.

• Proven working experience of managing a admin team for minimum 3 years.

• Retired Army Personnel will get preference.

Responsibilities & Context

The Administration Manager is responsible for overseeing the daily administrative operations of the organization. This role involves managing office resources, ensuring smooth office functioning, coordinating administrative staff, and ensuring compliance with company policies and external regulations. The Administration Manager plays a crucial role in maintaining an efficient and productive work environment.

Office Management:

• Oversee the day-to-day administrative operations, including office supplies, facilities, and vendor management.

• Ensure the office environment is well-maintained, safe, and conducive to productivity.

• Coordinate office space planning and layout changes as necessary.

  Security Management:

• Ensure security protocols are established and adhered to within the company premises.

• Manage relationships with third-party security service providers.

• Oversee the installation, operation, and maintenance of security equipment such as CCTV, access control systems, and alarms.

• Develop and implement emergency response procedures for security incidents and ensure staff is trained on safety protocols.

  Transport and Fleet Management:

• Oversee the company’s transport services, ensuring efficient scheduling and allocation of vehicles.

• Manage the maintenance, repair, and servicing of company vehicles to ensure safety and reliability.

• Ensure compliance with transport regulations, insurance policies, and vehicle documentation.

• Coordinate with drivers to maintain logs, schedules, and monitor fuel usage.

  Facilities & Maintenance Management:

• Oversee building maintenance activities, electrical equipment, plumbing, and general repairs.

• Coordinate with external vendors for facility services, ensuring timely maintenance and repairs.

• Conduct regular facility inspections to identify areas that require attention and ensure the premises are well-maintained.

  Cleanliness and Hygiene Management:

• Supervise the cleaning staff and ensure the cleanliness and hygiene of all areas within the premises, including restrooms, workspaces, and common areas.

• Develop cleaning schedules and ensure compliance with sanitation and health regulations.

  Health and Safety Compliance:

• Ensure compliance with health and safety regulations across all administrative functions.

• Organize and coordinate safety drills, inspections, and staff training related to fire safety, first aid, and emergency evacuation.

• Maintain a safe and secure working environment for all employees and visitors.

  Policy and Procedure Development:

• Develop and implement administrative policies and procedures to improve operational efficiency.

• Ensure compliance with company standards, legal regulations, and safety policies.

  Communication and Coordination:

• Serve as the main point of contact for internal and external stakeholders regarding administrative matters.

• Liaise with other departments to ensure smooth cross-functional operations.

• Facilitate communication between staff and management.

  Event Coordination:

• Organize and coordinate company meetings, events, and conferences.

• Manage travel and accommodation arrangements for employees when necessary.